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Breaks, expenses, and notes

Beyond time tracking, tasks can include detailed information about breaks, project-related expenses, and contextual notes. These features help you maintain accurate records, track costs, and document important details for each work session.

Accessing breaks, expenses, and notes​

During active timer​

While the timer is running, tap the edit icon (pencil) next to the project name to access quick actions:

  • New break: Add a pause period to the current session
  • New expense: Log a project-related cost
  • New note: Document important information

See the Timer documentation for more details about timer quick actions.

From task details​

After a task is completed, access the Task Details screen and use the tabs:

  • Breaks tab: View and manage all break periods
  • Expenses tab: Track task-related costs
  • Notes tab: Review and add documentation

Each tab displays existing entries and provides a button to add new ones.

Breaks​

Track work interruptions like lunch, coffee breaks, or meetings to accurately measure productive working time versus total time.

Understanding break tracking​

Breaks affect two important time calculations:

  • Total: Complete duration from start to end (gray), includes break time
  • rel. Duration (Relative Duration): Actual work time (green), excludes breaks
  • Breaks: Total pause time (orange)

This distinction is crucial for:

  • Accurate billing (charge clients only for work time)
  • Payroll calculations (understanding productive hours)
  • Personal productivity tracking

Managing breaks​

Break list in the Android app with each logged break, its start time, and duration

The Breaks tab in Task Details shows all break periods for the task:

  • Time range of each break (e.g., "2 – 3 PM")
  • Break description (e.g., "Coffee break")
  • Duration in orange (e.g., "01h 00m")

Adding a Break: Tap the "+ New break" button to add a manual break.

Creating breaks​

Break entry form in the Android app with start time, end time, and duration

Break Entry Fields:

  • Start date and time: When the break began
  • End date and time: When the break ended
  • Description (optional): Reason or type of break (e.g., "Lunch", "Client meeting", "Coffee break")

Methods for Creating Breaks:

  1. Automatic: Use PAUSE button on the timer during active work
  2. Manual: Add breaks after the fact from Task Details
  3. Quick Action: Use timer edit menu while running
Accurate billing

Adding breaks ensures your billable hours reflect actual work time. This is especially important for hourly consulting, legal work, or any time-based billing.

Expenses​

Track project-related costs that occur during work sessions, such as materials, travel, meals, parking, or accommodations. Expenses are attached to individual tasks and roll up to project totals.

Viewing expenses​

Expense list in the Android app showing logged expenses with amounts and receipts

The Expenses tab in Task Details shows all costs for the task:

Each expense displays:

  • Timestamp: When the expense occurred
  • Description: What was purchased (e.g., "Gas", "Dinner")
  • Amount: Cost in your currency
    • Green ($30.00) = Paid/reimbursed
    • Red ($45.00) = Unpaid/pending
  • Receipt attachment: Thumbnail preview if attached (e.g., "itemized+receipt+example.png")
    • Tap to view full-size receipt image

Adding an Expense: Tap the "+ New expense" button to log a new cost.

Creating expenses​

Expense entry form in the Android app with description, amount, and receipt photo

Expense Entry Fields:

  • Date and time: When the expense occurred (defaults to current time)
  • AMOUNT: Cost value with currency symbol
  • Description: What was purchased or the purpose
  • Paid checkbox: Mark if this has been reimbursed or paid
  • Add attachment: Attach receipt image or PDF
    • Gallery icon: Choose from photo library
    • Camera icon: Take a photo of the receipt now

Expense summaries​

Expenses aggregate up to show totals in:

  • Task Details: Expenses for this specific task
  • Project Details: All expenses across all tasks (Total, Paid, Unpaid)

Notes​

Add contextual information, documentation, and reference materials to tasks. Notes help you remember important details, track decisions, and maintain comprehensive records for each work session.

Viewing notes​

Note list in the Android app showing notes attached to a tracked task

The Notes tab in Task Details shows all notes for the task:

Each note displays:

  • Timestamp: When the note was created
  • Description text: Full note content
  • Attached files: Image or document thumbnails
    • Tap to view full-size attachments

Notes are displayed chronologically, making it easy to follow the progression of work or decisions over time.

Adding a Note: Tap the "+ New note" button to create a new entry.

Creating notes​

Note entry form in the Android app for adding a note to a tracked task

Note Entry Fields:

  • Date and time: When the note was created (defaults to current time)
  • Description: Note content, observations, or documentation
  • Add attachment: Attach supporting files
    • Gallery icon: Choose images or documents from your library
    • Camera icon: Take a photo to attach

Common uses​

  • Document work accomplished or decisions made
  • Attach screenshots, diagrams, or reference materials
  • Track action items and follow-ups
  • Record client feedback or scope changes
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