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Settings

Customize your Timesheet experience through comprehensive configuration options. Access Settings from the main menu to adjust display preferences, timer behavior, break management, and more.

Settings Screen Overview​

The Settings screen is organized into sections with orange headers:

  • General
  • Timer
  • Breaks
  • Export
  • Calls
  • Appearance

Each setting shows its current value below the setting name. Tap any setting to change it.

Settings General

General Section​

Configure basic app behavior and display preferences.

Theme​

Purpose: Control the app's color scheme

Options:

  • System default - Follows device dark/light mode settings
  • Light mode - Always use light theme
  • Dark mode - Always use dark theme

Current: System default (shown in screenshot)

Language​

Purpose: Set the app's display language

Options: 40+ languages available Current: English (United States) Default: Uses device language setting

Location tracking​

Purpose: Automatically capture GPS coordinates for tasks

Toggle: Enable/Disable (checkbox) When Enabled:

  • Tasks automatically include location data
  • Useful for on-site work tracking
  • Shows location on task details

Current: Enabled ✓

Privacy Note: Location data is only used for task recording, not tracking movement.

Currency​

Purpose: Set currency symbol for salary/expense display

Options: $ (USD), € (EUR), £ (GBP), and many others Custom Support: Can set custom currency symbols

Current: $

Distance​

Purpose: Units for mileage tracking and geofence radius

Options:

  • Miles - Imperial system
  • Kilometers - Metric system

Current: Miles

First day of week​

Purpose: Calendar and statistics week start day

Options:

  • Monday - ISO standard, business week
  • Sunday - US/Canada standard

Current: Monday

Affects: Weekly reports, statistics, date pickers

Date format​

Purpose: How dates are displayed throughout the app

Options:

  • M/d/yy (e.g., 1/15/25)
  • dd/MM/yyyy (e.g., 15/01/2025)
  • yyyy-MM-dd (e.g., 2025-01-15)
  • And other regional variants

Current: M/d/yy

Time format​

Purpose: 12-hour or 24-hour clock display

Options:

  • h:mm a - 12-hour with AM/PM (e.g., 2:30 PM)
  • HH:mm - 24-hour military time (e.g., 14:30)

Current: h:mm a

Duration format​

Purpose: How time durations are displayed

Options:

  • hh:mm:ss - Hours, minutes, seconds (e.g., 08:30:15)
  • hh:mm - Hours and minutes only (e.g., 08:30)
  • Decimal - Decimal hours (e.g., 8.5)

Current: hh:mm:ss

Recommendation: Use hh:mm for simplicity unless seconds matter

Timer Section​

Settings Timer

Configure how the timer behaves and rounds time entries.

Rounding​

Purpose: Automatically round task durations for billing

Options:

  • Exactly - No rounding, record precise time
  • 5 minutes - Round to nearest 5 minutes
  • 10 minutes - Round to nearest 10 minutes
  • 15 minutes - Round to nearest 15 minutes (quarter hour)
  • 30 minutes - Round to nearest 30 minutes (half hour)
  • 60 minutes - Round to nearest hour

Current: Exactly

Use Case: Billing clients in 15-minute increments is common practice

Rounding type​

Purpose: Direction of rounding when using rounding intervals

Options:

  • Down - Always round down (favors client)
  • Up - Always round up (favors you)
  • Nearest - Round to closest interval (most fair)

Current: Down

Example: With 15-minute rounding:

  • 22 minutes Down = 15 minutes
  • 22 minutes Up = 30 minutes
  • 22 minutes Nearest = 15 minutes
  • 23 minutes Nearest = 30 minutes

Default duration​

Purpose: Pre-fill duration when creating manual tasks

Value: Minutes (e.g., 60 = 1 hour) Current: 60

Use Case: If most tasks are 1 hour, set to 60 to save time

Edit View​

Purpose: Automatically open task editor after stopping timer

Toggle: "Edit task after stop" Current: Enabled ✓

When Enabled:

  • Timer stops → Edit screen opens automatically
  • Add description, tags, notes before saving
  • Perfect for adding details while fresh

When Disabled:

  • Timer stops → Task saves immediately
  • Faster workflow if details aren't needed

Text-to-speech​

Purpose: Audio announcements of timer events

Toggle: Enable/Disable Current: Disabled

When Enabled:

  • Announces "Timer started"
  • Announces "Timer stopped"
  • Useful for hands-free work
  • Helpful for accessibility

Breaks Section​

Configure break behavior, rounding, and automatic break scheduling.

Rounding​

Purpose: Automatically round break durations

Options: Same as Timer Rounding

  • Exactly, 5, 10, 15, 30, 60 minutes

Current: Exactly

Rounding type​

Purpose: Direction of break rounding

Options: Down, Up, Nearest Current: Down

Default duration​

Purpose: Pre-fill duration for manual break entries

Value: Minutes (e.g., 10 = 10 minutes) Current: 10

Common Values:

  • 10 minutes - Short coffee break
  • 15 minutes - Standard break
  • 30 minutes - Lunch break
  • 60 minutes - Extended lunch

Edit View​

Purpose: Automatically open break editor after stopping pause

Toggle: "Edit break after stop" Current: Enabled ✓

When Enabled:

  • Pause stops → Edit screen opens
  • Add break description or adjust time

When Disabled:

  • Pause stops → Break saves immediately

Automatic breaks​

Purpose: Scheduled automatic break insertion

Toggle: Enable/Disable Current: Disabled

When Enabled:

  • App automatically adds breaks at regular intervals
  • Useful for ensuring proper rest periods
  • Helps maintain work-life balance

When Disabled:

  • Breaks only added when you manually pause

Add break every​

Purpose: Frequency of automatic break insertion

Value: Minutes (appears when automatic breaks enabled) Current: 30 minutes

Options: Typically 5 minutes to 6 hours Recommended: 50-90 minutes (aligns with productivity research)

How It Works:

  • Timer runs for specified duration
  • App automatically inserts a break
  • Break duration uses "Default duration" setting
  • Timer continues after break period

Export Section​

Settings Export

Configure export file formatting and storage. See the Export documentation for detailed usage.

Split task by breaks​

Purpose: Export tasks with breaks as separate rows

Toggle: "Export task with breaks as subtasks" Current: Disabled

When Enabled:

  • Each break creates a new row in export
  • Useful for detailed break analysis
  • Longer export files

When Disabled:

  • Tasks exported as single entries
  • Breaks shown in summary columns only
  • Cleaner, simpler exports

Show date and time​

Purpose: Control timestamp formatting in exports

Toggle: Enable/Disable Current: Disabled

Affects: Date/time column formatting in exported files

CSV separator​

Purpose: Delimiter character for CSV files

Options:

  • Comma (,) - US/UK standard
  • Semicolon (;) - European Excel standard
  • Tab - Alternative delimiter

Current: Comma (,)

Important: European Excel often requires semicolon

Export Folder​

Purpose: Default save location for exported files

Action: "Select Folder" - Opens folder picker Requirement: Storage permission

When Set:

  • Exports save automatically to chosen folder
  • No folder picker each time
  • Organized file management

Filename Convention​

Purpose: How export files are named

Options:

  • Project Title - Uses project name in filename
  • Date - Uses export date
  • Custom - Define your own pattern

Current: Project Title

Example: "Website_Redesign_2025-01-15.xlsx"

Calls Section​

Configure automatic call tracking.

Task Call Service​

Purpose: Automatically create tasks from phone calls

Toggle: Enable/Disable Current: Disabled

When Enabled:

  • Incoming/outgoing calls create tasks automatically
  • Task type set to "Call"
  • Duration matches call length
  • Requires Call Log permission for phone number

Use Cases:

  • Client support tracking
  • Billable phone consultations
  • Sales call logging
  • Professional services

Permission Note: Enable Call Log permission in Android settings to automatically populate phone numbers in task descriptions.

Appearance Section​

Configure smart features and user interface behavior.

Autofill Project selection​

Purpose: Pre-select last used project on timer

Toggle: "Enabled" Current: Enabled ✓

When Enabled:

  • Timer remembers your last project
  • Automatically selects it next time
  • Saves time for repeated work

When Disabled:

  • Project selector starts blank
  • Must select project each time

rel. Duration​

Purpose: Display relative duration (work time excluding breaks)

Toggle: "Enabled" Current: Enabled ✓

When Enabled:

  • Shows both Total and rel. Duration
  • Helps distinguish work time from break time
  • Better for billable hours tracking

When Disabled:

  • Shows Total time only
  • Simpler display

Recommendation: Keep enabled for accurate billing

Autocomplete task description​

Purpose: Suggest previous task descriptions while typing

Toggle: "Enabled" Current: Enabled ✓

When Enabled:

  • Typing shows matching previous descriptions
  • Faster task creation
  • Consistent naming

When Disabled:

  • No suggestions
  • Type descriptions from scratch

Autocomplete task description type​

Purpose: Source of autocomplete suggestions

Options:

  • All projects - Suggestions from entire history
  • Current project only - Project-specific suggestions

Affects: What descriptions appear in autocomplete

Use Cases:

  • All projects: Consistent descriptions across clients
  • Current project: Project-specific terminology

Best Practices​

Billing Configuration​

For Hourly Billing:

  1. Set Rounding to match invoicing (e.g., 15 minutes)
  2. Choose Rounding type = Up (favors your billing)
  3. Enable rel. Duration to track billable hours accurately
  4. Set appropriate Currency

For Fixed-Price Projects:

  1. Set Rounding to Exactly for precise tracking
  2. Keep rel. Duration enabled for productivity insights
  3. Use Export settings for monthly reporting

Productivity Optimization​

Recommended Settings:

  1. Automatic breaks: Enabled
  2. Add break every: 50-60 minutes (productivity sweet spot)
  3. Break duration: 10-15 minutes
  4. Edit View: Enabled for tasks, disabled for breaks (faster workflow)

Pomodoro Technique Users:

  • Add break every: 25 minutes
  • Break duration: 5 minutes
  • Every 4th break: 15-30 minutes

Team Consistency​

Standardize Across Team:

  1. Date format: Choose team standard
  2. Time format: Same for all members
  3. Duration format: hh:mm for consistency
  4. First day of week: Match business week
  5. Currency: Same currency symbol
  6. Distance: Match region (miles/kilometers)

Why This Matters:

  • Easier report comparison
  • Consistent client communication
  • Simplified data aggregation
  • Reduced confusion

Accessibility​

For Better Accessibility:

  1. Text-to-speech: Enable for audio feedback
  2. Edit View: Enable to review before saving
  3. Autofill Project: Enable to reduce typing
  4. Autocomplete: Enable for faster data entry

Export Optimization​

For Monthly Reporting:

  1. Export Folder: Set to cloud storage (auto-backup)
  2. Filename Convention: Project Title (organized by client)
  3. CSV separator: Match recipient's system
  4. Split by breaks: Disable for cleaner reports

For Detailed Analysis:

  1. Split by breaks: Enable for break analysis
  2. Show date and time: Enable for timestamps
  3. Export Folder: Dedicated reports folder

Performance Tips​

Faster Workflows:

  1. Edit View for tasks: Enable if you add details frequently
  2. Edit View for breaks: Disable for quick pause/resume
  3. Autofill Project: Enable to save clicks
  4. Default duration: Set to your most common task length

Battery Optimization:

  1. Text-to-speech: Disable if not needed
  2. Location tracking: Disable if not using location features
  3. Automatic breaks: Consider manual breaks instead
Review Quarterly

Review your settings every 3 months. As your work patterns change, adjusting settings can significantly improve your tracking efficiency and accuracy.