Projects

Projects are the primary way to organize your work in Timesheet. Each project represents a distinct body of work—a client engagement, personal project, or work category. All tasks are assigned to projects, allowing you to track time, calculate earnings, and generate reports by project.

Project Basics

What is a Project?

A project contains:

• Identification - Name, color, and client
• Task defaults - Default rate and billable status for new tasks
• Time entries - Tasks assigned to this project
• Statistics - Total hours and earnings

Project Fields

Basic Information

Field	Description	Required
Name	Descriptive project title	Yes
Color	Visual identifier throughout app	Yes
Description	Details about the project (supports Markdown)	No

Client Information

Field	Description
Client/Employer	The client or company name
Location	Office or work location address

Financial Settings

Field	Description
Salary/Hour	Base hourly rate for this project (e.g., $50.00)
Salary Visibility	Control who can see earnings (Pro/Teams)

Task Defaults

Field	Description
Default Billable	Whether new tasks are billable by default
Default Rate	Rate automatically assigned to new tasks

Rate Priority

When creating a task, the rate is determined by:

1. Template rate (if using a template)
2. Project's default rate
3. No rate (if neither is set)

Status

Field	Description
Archived	Hide from timer and active lists

Team (when teams active)

Field	Description
Team	Which team owns this project

Project List

Accessing Projects

1. Open the Projects tab
2. View all your projects
3. Tap any project to see details
4. Use the filter to show/hide archived

Project List Display

Each project shows:

• Color indicator - Visual identification
• Project name - Primary identifier
• Client name - If assigned
• Total hours - Time tracked to this project
• Total earnings - If rate is configured

Creating Projects

Create a New Project

1. Open the Projects tab
2. Tap the + button
3. Enter project details
4. Configure task defaults
5. Tap Save

Step by Step

1. Select Team (if teams are active) - Choose which team owns this project
2. Enter Name - A unique, descriptive title
3. Choose Color - Pick from the color palette
4. Add Description - Optional details about the project
5. Set Client/Employer - The client or company (with autocomplete from existing)
6. Set Location - Office address or work location
7. Set Salary/Hour - Your base hourly rate for this project
8. Configure Task Defaults:
   • Toggle default billable status
   • Select default rate for new tasks
9. Save the project

Naming Convention

Use consistent naming like "Client - Project" (e.g., "Acme Corp - Website") for easy identification and sorting.

Project Details

Viewing Project Details

Tap any project to see:

• Project information - All configured fields
• Statistics - Hours and earnings totals
• Task list - Time entries for this project
• Quick actions - Edit, archive, delete

Project Tabs

Tab	Contents
Details	Project properties and settings
Tasks	Time entries for this project
Statistics	Project statistics and charts

You can set which tab opens by default in Settings.

Managing Projects

Editing a Project

1. Open the project
2. Tap Edit or the edit icon
3. Modify any fields
4. Tap Save

Project Status

Projects have two status options:

Status	Description
Active	Available for time tracking
Archived	Hidden from timer, preserved for history

Archiving a Project

When a project is complete:

1. Open the project
2. Tap Edit
3. Toggle Archived on
4. Save changes

Archived projects:

• Don't appear in the timer project picker
• Don't appear in default project list
• Appear when filter shows archived
• Preserve all historical data
• Can be unarchived later

Unarchiving a Project

1. Show archived projects in filter
2. Open the archived project
3. Tap Edit
4. Toggle Archived off
5. Save changes

Deleting a Project

1. Open the project
2. Tap Edit
3. Scroll to bottom
4. Tap Delete Project
5. Confirm deletion

Data Loss

Deleting a project removes all associated tasks, breaks, expenses, and notes. This cannot be undone. Consider archiving instead to preserve historical data.

Project Filter

Filter Options

Filter	Options
Status	Active, Archived, All

Quick Filters

• Active only (default) - Shows only active projects
• All - Shows everything including archived

Task Defaults

Set defaults that apply to new tasks created for this project.

Default Billable

When enabled, new tasks for this project are automatically marked as billable.

Default Rate

Select a rate from your configured Rates. This rate will be automatically assigned to new tasks created for this project.

Benefits:

• Consistent billing across project tasks
• Less manual rate selection
• Works with rate factors for overtime, etc.

Project Statistics

Viewing Statistics

Project statistics show:

• Total time - All tracked hours
• Total earnings - Calculated from tasks with rates
• Task count - Number of time entries

Earnings Calculation

Project earnings are the sum of all task earnings:

Task Earnings = Duration (hours) × (Project Salary × Rate Factor) + (Duration × Rate Extra)
Project Earnings = Sum of all task earnings

The project's Salary/Hour is the base rate. When a task has a Rate assigned, the Rate's factor and extra are applied to calculate earnings.

Shared Projects

Pro Feature

Shared projects require a Pro subscription with Teams enabled.

Team Projects

When working with a team:

• Projects belong to a specific team
• Team members can track time on shared projects
• Managers can view all team entries
• Project settings may be restricted by role

Identifying Shared Projects

Shared projects display:

• Team indicator
• Team name in project details

See Teams for detailed team information.

Best Practices

Project Organization

1. One project per client - Or one per major engagement
2. Consistent naming - "Client - Project Name" format
3. Use colors strategically - Group similar projects
4. Archive completed work - Keep active list manageable

Financial Tracking

1. Set default rate - Configure when creating projects
2. Use default billable - Reduces manual toggling
3. Review earnings - Verify calculations periodically
4. Export for invoicing - Filter by project for client bills

Maintenance

1. Archive regularly - Don't let old projects clutter the list
2. Update client info - Keep details current
3. Clean up test projects - Delete projects created for testing

Troubleshooting

Project Not Appearing in Timer

1. Check if project is archived
2. Verify project filter settings
3. Pull down to refresh/sync
4. Check team membership (for shared projects)

Earnings Seem Wrong

1. Check tasks have rates assigned
2. Verify individual task rates
3. Review rate factors
4. Ensure all tasks are included

Can't Delete Project

1. You must be a manager (for team projects)
2. Check your permissions
3. Consider archiving instead

Can't Edit Project

1. Verify you have manager permissions (team projects)
2. Check internet connection
3. Force close and reopen app