Tasks

Tasks are time entries that record your actual working hours. Each task represents an activity completed as part of a project, with start and end times, descriptions, and optional metadata like tags, expenses, and notes.

Task Basics

What is a Task?

A task is a single time entry with:

• Start and end time - When work began and finished
• Project assignment - Which project the work belongs to
• Duration - Automatically calculated from times
• Optional details - Description, tags, location, rate, and more

Task Types

Tasks can be one of three types:

Type	Description	Special Fields
Task	Standard work entry	Location
Mileage	Travel/driving	Origin, destination, distance
Call	Phone call	Phone number

Creating Tasks

There are several ways to create tasks:

Method	Best For
Timer	Real-time tracking as you work
Manual Entry	Logging time after the fact
Templates	Recurring tasks with preset settings
Duplicate	Similar tasks with minor changes (includes breaks, expenses, and notes)

Task Fields

Required Fields

Field	Description
Project	The project this task belongs to
Start Time	When the work began
End Time	When the work finished (blank for running tasks)

Task Details Section

Field	Description
Type	Task, Mileage, or Call
Description	What you worked on (supports Markdown)
Location	Where the work was performed

Mileage Fields (when Type = Mileage)

Field	Description
Origin	Starting location
Destination	End location
Distance	Travel distance (can auto-calculate)

Call Fields (when Type = Call)

Field	Description
Phone Number	The phone number for the call

Tags Section

Field	Description
Tags	Color-coded labels for categorization

Options Section

Field	Description
Rate	Billing rate for earnings calculation
Billable	Whether this task is billable to client
Billed	Whether this task has been invoiced (shown if billable)
Paid	Whether payment has been received (shown if billable)

Feeling Section

Field	Description
Feeling	Mood/emotion indicator (emoji selector)

Signature Section

Field	Description
Signature	Hand-drawn signature for verification

Breaks Section

Add breaks directly within the task form without navigating to a separate screen:

• Each break shows start time, end time, and duration
• Tap New Break to add a break at the task's midpoint with the default duration
• Swipe left on a break to remove it
• Breaks are saved together with the task in a single action
• When editing an existing task, its breaks are loaded inline for quick adjustments

Breaks are automatically corrected on save: overlapping breaks are merged and breaks outside the task's time range are truncated.

Task List

The task list displays all your time entries for a selected period.

Accessing the Task List

1. Open the Tasks tab
2. View entries for the current filter period
3. Scroll to see more entries
4. Tap any task to view details

Task List Display

Each task in the list shows:

• Project color - Visual indicator on the left
• Time range - Start and end times
• Duration - Total time
• Description - Task description if entered
• Tags - Color-coded tag chips
• Status indicators - Billable, paid, or other flags

Searching Tasks

Use the search bar at the top of the task list to find specific entries:

• Search by description text
• Results update as you type
• Works with current filters applied

Changing the Time Range

Tap the header showing the current period to change the view:

Period	Description
Today	Current day's entries
Yesterday	Previous day's entries
This Week	Current week (respects first day setting)
Last Week	Previous week
This 2 Weeks	Current two-week period
Last 2 Weeks	Previous two weeks
Last 4 Weeks	Previous four weeks
This Month	Current calendar month
Last Month	Previous calendar month
This Quarter	Current quarter
Previous Quarter	Previous quarter
This Year	Current calendar year
Last Year	Previous calendar year
Custom	Select specific start and end dates
Single Date	View a specific date
All Time	View all entries

Quick Navigation

Swipe left/right on the task list header to quickly move between periods (previous/next week, month, etc.).

Filtering Tasks

Filter Options

By Time Range

Select a predefined period or custom date range.

By Project

• Select specific projects to view
• Multiple projects can be selected
• Useful for client reporting

By Status

Status	Description
All	No status filter applied
Billable	Tasks marked as billable
Not Billable	Tasks not marked billable
Paid	Billable tasks marked as paid
Unpaid	Billable tasks not yet paid
Billed	Tasks that have been invoiced
Not Billed	Billable tasks not yet invoiced
Outstanding	Billed but unpaid tasks

By Type

• Task - Standard work entries
• Mileage - Travel entries
• Call - Phone call entries
• All - All types

By Tags (Plus/Pro)

• Filter by one or more tags
• Shows only tasks with selected tags

By Rate (Plus/Pro)

• Filter by specific billing rate

By Breaks (Plus/Pro)

Option	Description
All	Show all tasks
With Breaks	Only tasks that have breaks
Without Breaks	Only tasks without breaks

By Notes (Plus/Pro)

Option	Description
All	Show all tasks
With Notes	Only tasks that have notes attached
Without Notes	Only tasks without notes

By Expenses (Plus/Pro)

Option	Description
All	Show all tasks
With Expenses	Only tasks that have expenses
Without Expenses	Only tasks without expenses

By Feeling (Plus/Pro)

Filter tasks by the mood/feeling indicator you assigned when tracking.

Saving Filters

Your filter settings are automatically saved and persist between sessions.

Filter Bar

The bottom of the task list shows a filter bar with:

• Filter button (left) - Tap to open filter options
  • Shows icons indicating active filters (type, status, tags, rate, etc.)
  • Tap the filter icons to see a summary popover of active filters
  • Filter icon turns accent color when filters are active
• Statistics (center) - Duration and earnings totals for current view

Task List Menu

Access additional options from the three-dot menu (⋯) in the toolbar:

Sort Order

Option	Description
Ascending	Oldest tasks first
Descending	Newest tasks first (default)

Status Display

Choose how task status is displayed in the list:

• Configure which status indicators are shown
• Helps focus on relevant information

Selection Mode

• Select - Enter selection mode to choose multiple tasks
• Select All - Select all tasks matching current filters
• Deselect All - Clear all selections (shown when many tasks selected)

Bulk Actions

When in selection mode, a toolbar appears at the bottom with actions for selected tasks.

Selecting Tasks

1. Tap the three-dot menu (⋯)
2. Tap Select to enter selection mode
3. Tap tasks to select/deselect them
4. Use Select All from the menu to select all filtered tasks

Available Bulk Actions

With tasks selected, the bottom toolbar shows:

Action	Description
Export	Export selected tasks to CSV/Excel
Copy	Copy tasks to a different project
Move	Move tasks to a different project
Change Status	Update billable/billed/paid status
Delete	Delete selected tasks

Export Selected Tasks

1. Select the tasks you want to export
2. Tap the options menu (pencil icon)
3. Tap Export
4. Choose export format and options
5. Share or save the file

This is useful for creating invoices or reports for specific tasks rather than a full time range.

Copy or Move Tasks

1. Select tasks to copy or move
2. Tap the options menu
3. Choose Copy or Move
4. Select the destination project
5. Confirm the action

Copy creates duplicates in the new project while keeping originals. Move transfers tasks to the new project.

Bulk Status Changes

Change status for multiple tasks at once:

1. Select the tasks
2. Tap the options menu
3. Choose Change Status
4. Select the new status:
   • Billable / Not Billable
   • Billed / Not Billed
   • Paid / Unpaid

Selection Statistics

While tasks are selected, the bottom bar shows:

• Total duration of selected tasks
• Total earnings of selected tasks

This helps verify you've selected the correct tasks before performing actions.

Creating Tasks Manually

Add a New Task

1. Tap the + button on the Timer or Task List screen
2. Select a project
3. Set start and end times
4. Choose task type
5. Add description and other details
6. Tap Save

Using Templates

If you have Task Templates configured:

1. Tap + to create a new task
2. Template chips appear at the top
3. Tap a template to apply its settings
4. Adjust times as needed
5. Save the task

Duration Field

Toggle the duration field from the menu (three dots) to enter time by duration instead of end time:

• Select hours and minutes
• End time calculates automatically
• Useful for fixed-duration entries

Editing Tasks

Edit a Single Task

1. Tap the task in the list
2. Modify any fields
3. Tap Save to apply changes

Quick Status Changes

While viewing a task, toggle:

• Billable status
• Billed status
• Paid status

Bulk Editing

Select multiple tasks to change their status:

1. Tap Edit in the upper right
2. Tap tasks to select them
3. Use Select All for all visible tasks
4. Choose an action from the bottom toolbar:
   • Mark as Billable/Not Billable
   • Mark as Paid/Unpaid
   • Mark as Billed/Not Billed
   • Delete selected

Bulk Delete

Deleted tasks cannot be recovered. Use caution when deleting multiple tasks at once.

Task Details

Viewing Full Details

Tap any task to see its complete information:

• Duration breakdown - Total, work time, break time
• Earnings - Calculated from rate and duration
• All metadata - Description, tags, location
• Related items - Breaks, expenses, notes

Task Tabs

Within task details, tabs organize related information:

Tab	Contents
Details	Main task information
Breaks	Break periods during this task
Notes	Additional documentation
Expenses	Costs related to the task

Related Items

Breaks

Track non-working time during a task:

• Pause the timer to start a break
• Or add breaks manually after the fact
• Break time is subtracted from work duration
• Each break has start/end time and optional description

Expenses

Track costs associated with tasks:

• Amount and category
• Date of expense
• Description
• Receipt attachment (photo)
• Paid/unpaid status

Notes

Document additional information:

• Multiple notes per task
• Timestamped entries
• Rich text content

Deleting Tasks

Delete a Single Task

1. Open the task
2. Scroll to bottom
3. Tap Delete Task
4. Confirm deletion

Delete Multiple Tasks

1. Tap Edit on the task list
2. Select tasks to delete
3. Tap the delete action
4. Confirm deletion

Swipe to Delete

On the task list:

1. Swipe left on a task
2. Tap Delete

Context Menu Actions

Long-press any task in the list to access quick actions:

Action	Description
Change Status	Update billable/billed/paid status
New Break	Add a break to this task
New Expense	Add an expense to this task
New Note	Add a note to this task
Duplicate	Create a copy including all breaks, expenses, and notes
Edit	Open the task edit form
Delete	Delete the task

Duplicating Tasks

When you duplicate a task, the copy includes:

• All task fields (project, description, type, rate, tags, etc.)
• All breaks with their original times
• All expenses with amounts, descriptions, and attachments
• All notes with text and attachments

This is useful for recurring work patterns where you consistently have the same break schedule, expenses, or documentation.

Exporting Tasks

Export your task data for reporting or invoicing.

Quick Export

1. Go to the Export screen
2. Select time range and filters
3. Choose format (CSV, Excel)
4. Share or save the file

See Export for detailed instructions.

Best Practices

Accurate Time Tracking

1. Start timer immediately - Don't estimate later
2. Use breaks properly - Pause for interruptions
3. Add descriptions promptly - Details fade quickly
4. Review daily - Catch errors while fresh

Efficient Organization

1. Use consistent tags - Enables better filtering
2. Set project defaults - Reduces manual entry
3. Create templates - For recurring tasks
4. Choose correct task type - Mileage for travel, Call for calls

Billing Accuracy

1. Mark billable tasks - As you create them
2. Assign rates - For earnings calculation
3. Use status workflow - Billable → Billed → Paid
4. Export filtered lists - For client invoices

Troubleshooting

Tasks Not Appearing

1. Check the current filter settings
2. Verify the time range includes the task date
3. Check project filter isn't excluding the task
4. Pull down to refresh/sync

Duration Seems Wrong

1. Check for overlapping breaks
2. Verify start and end times are correct
3. Check if relative duration display is enabled
4. Review rounding settings

Can't Edit a Task

1. Ensure you have network connection (for synced tasks)
2. Check if task is from a shared project
3. Verify your permissions (team projects)
4. Force close and reopen app