Settings

The Settings screen allows you to configure Timesheet to match your workflow. Customize formats, timer behavior, export options, and appearance to create your ideal time tracking experience.

On this page: regional formats · timer behaviour · breaks and smart break reminders · notifications · account & sign-out.

Accessing Settings

1. Open the Timesheet app
2. Tap the More tab
3. Tap Settings
4. Browse and modify settings

The More tab

Everything that is not a tab of its own lives under More, grouped so related entries sit together:

Section	Contains
Organize	Tasks, Projects, Statistics, To-Dos, Task templates, Tags, Rates, Automations
Contract	Balances, Absences
Data	Export, Documents

Any of these entries can be promoted to a tab of its own if you use it constantly — press and hold the tab bar to rearrange it.

The Settings hub

Settings is organised as a hub: the first screen shows groups, and each one opens its own page instead of one long list.

Group	Leads to
General	Appearance, regional settings, date and time formats, timer, breaks, notifications, summaries
Integrations	Apple Health, CarPlay, Siri Shortcuts, calendar
Data	Export, Backup

The sections below describe the individual pages behind those groups.

General

Language

Set your preferred app language from the available translations. The app will display all text in the selected language.

Theme

Choose your preferred appearance:

Theme	Description
System	Match iOS light/dark mode
Light	Always light appearance
Dark	Always dark appearance

Regional Settings

Configure formats to match your locale and preferences.

Currency

Set your preferred currency for salary and earnings display.

• Type any currency symbol or code
• Examples: $, €, £, CHF, ¥
• Used throughout the app for monetary values

Distance Unit

Choose the measurement unit for mileage tracking:

Option	Use Case
Kilometers (km)	Metric system countries
Miles (mi)	US, UK

Mileage Allowance

The rate per kilometre or mile that turns a trip into an expense. It applies to trips you record by hand as well as to trips tracked automatically in CarPlay. Set it to 0 to switch the expense off.

Invoice Details

Sender block, VAT ID, tax number, bank details, default tax rate and payment terms for invoices. Configured once and printed on every document — see invoices.

First Day of Week

Set which day starts your work week. All seven days are available:

• Monday - International standard (default)
• Tuesday through Friday - Custom work weeks
• Saturday - Some regions
• Sunday - US convention

Affects weekly statistics, filters, and charts.

Date and Time Formats

Date Format

Choose how dates are displayed. Multiple formats are available, including:

Format	Example
M/d/yy	12/25/24
M/d/yyyy	12/25/2024
yyyy-MM-dd	2024-12-25
dd.MM.yyyy	25.12.2024
d/M/yyyy	25/12/2024
MMM d. yyyy	Dec 25. 2024
MMMM d. yyyy	December 25. 2024

And many more regional variations with weekday names, different separators, and short/long month names.

Time Format

Choose from four time display options:

Format	Example
h:mm a	2:30 PM
hh:mm a	02:30 PM
H:mm	14:30
HH:mm	14:30

Duration Format

How time durations are displayed:

Format	Example	Best For
hh:mm:ss	02:03:00	Precise tracking
XX.XX	2.05	Decimal billing
XX.XX h	2.05 h	Decimal with unit

Timer Settings

Configure how the timer behaves.

Rounding

Round tracked time to the nearest interval:

Setting	Effect	Example
Exact	No rounding	2:23:47 stays 2:23:47
5 minutes	Nearest 5 min	2:23 → 2:25
6 minutes	Tenth of hour	2:23 → 2:24
10 minutes	Nearest 10 min	2:23 → 2:20
15 minutes	Quarter hour	2:23 → 2:30
30 minutes	Half hour	2:23 → 2:30
1 hour	Nearest hour	2:23 → 2:00

Rounding Type

How rounding is applied:

Type	Behavior
Nearest	Round to closest interval
Up	Always round up
Down	Always round down

Default Task Duration

Pre-set duration when manually adding tasks:

• Set in minutes (e.g., 30, 60, 90)
• Applied to new manual entries
• Can be adjusted per task

Edit View After Stop

When enabled:

• Edit form opens automatically when you stop a timer
• Ensures you add description, tags, etc.
• Prevents forgetting to complete task details

Reset Timer

Use the Reset Timer button to clear the current timer state. This is useful if the timer gets stuck or you want to start fresh.

Recommended Setting

Enable "Edit View" if you often forget to add descriptions or tags after stopping.

Break Settings

Configure break tracking behavior.

Default Break Duration

Pre-set duration for manually added breaks:

• Set in minutes (e.g., 15, 30, 60)
• Applied when adding breaks manually
• Can be adjusted per break

Break Rounding

Separate rounding setting for breaks:

• Same options as timer rounding
• Can differ from task rounding
• Useful for different billing rules

Edit View After Break

When enabled:

• Edit form opens when ending a break
• Add description to breaks
• Useful for documenting break reasons

Smart Break Reminders

Configure intelligent break suggestions. Access via Settings > Smart Break Reminders.

Enable Smart Breaks

Master toggle to turn break reminders on or off. When disabled, no break suggestions are sent.

Modes

Choose which intelligence modes are active:

Mode	Plan	Description
Time-Based	All	Reminders based on session duration and work style
HealthKit	Pro	Uses Apple Health data (heart rate, HRV, standing, sleep)
Pattern Learning	Pro	Learns your habits and adapts over time

You can enable multiple modes at once — they work together for more accurate suggestions.

warning

If all modes are disabled, you won't receive any break reminders.

Work Style

Choose the style that matches how you work:

Style	Behavior
Sprinter	More frequent short breaks
Balanced	Regular intervals (default)
Deep Focus	Longer focus periods between breaks

Timing

Fine-tune when reminders are triggered:

• Maximum Focus Time — Longest you should work without a break (15–180 minutes, default: 90)
• Minimum Break Interval — Shortest gap between break reminders (5–60 minutes, default: 25)

Notification Style

Control how break reminders are delivered:

Style	Behavior
Silent	In-app banner only, no push notification
Gentle	Push notification without sound
Assertive	Push notification with sound for urgent reminders
Strict	Critical alerts with sound for urgent reminders

Quiet Hours

Suppress break reminders during specific hours:

• Enable Quiet Hours — Toggle on/off
• Start — Hour when quiet period begins (0–23)
• End — Hour when quiet period ends (0–23)

Weekend Mode

Control break reminders on weekends:

Mode	Behavior
Off	No reminders on weekends
Relaxed	Looser timing, more lenient thresholds
Same as Weekdays	Identical settings to weekdays

HealthKit Options (Pro)

When HealthKit mode is enabled, toggle individual health metrics:

• Heart Rate — Detect elevated stress from heart rate data
• HRV (Heart Rate Variability) — Identify mental fatigue
• Standing — Encourage movement when sedentary
• Sleep — Adjust recommendations based on last night's sleep
• Log State of Mind — Write the feedback you give after a break to Apple Health as a State of Mind entry, where it sits alongside the moods you log elsewhere (iOS 18 and later)

Authorization Required

You need to grant Timesheet access to Apple Health for these features to work. The app will prompt for permission when you enable HealthKit mode.

AI Insights

Settings → Integrations → AI Insights (iOS 27 and later)

Setting	Effect
Process on device only	Insights are generated with the on-device model exclusively

With the switch on, nothing ever leaves your iPhone. The trade-off is availability: devices without Apple Intelligence cannot generate insights at all. Long periods are also analysed in weekly or monthly steps rather than day by day, because the on-device model holds less at once. The totals are exact either way.

With the switch off, a device without Apple Intelligence falls back to Apple's Private Cloud Compute: encrypted in transit, not stored, and not used for training.

The switch only appears on iOS 27 and later. Below that, insights run on your device regardless, so there is nothing to choose.

See AI Insights in Statistics for what the analysis actually produces.

Export Settings

Configure how data is exported.

CSV Separator

Choose the delimiter for CSV files:

Separator	Use Case
Comma (,)	Standard CSV, most applications
Semicolon (;)	European Excel, locales using comma as decimal

Export Filename

Set a base name for export files:

• Enter your preferred prefix
• Timestamp is automatically appended
• Example: "Timesheet" → "Timesheet_2024-01-15.csv"

Default Export Fields

Configure which fields are included in exports:

1. Go to Export screen
2. Toggle fields on/off
3. Reorder fields as needed
4. Settings are remembered

Display Options

Relative Duration Display

Toggle how duration is shown:

Setting	Display
Off	Total time (including breaks)
On	Work time only (excluding breaks)

Affects timer, project list, and statistics.

Appearance

Default Project Tab

Choose what shows first when opening a project:

• Details - Project information
• Tasks - Task list for the project
• Statistics - Project statistics and charts

Default Task Tab

Choose what shows first when opening a task:

• Details - Task information
• Breaks - Break list
• Expenses - Expense entries
• Notes - Task notes

Notification Settings

Configure alerts and notifications.

Alarm

Enable the alarm to receive periodic reminders while the timer is running:

• Alarm toggle - Enable/disable reminder notifications
• Alarm Interval - Set the interval in minutes between reminders (e.g., every 60 minutes)

This is useful to remind you that you're still tracking time.

Summary Notifications (Pro)

Receive periodic work summaries:

• Weekly Summary - Get a summary of your work week
• Monthly Summary - Get a summary of your work month

Sync

Manual Sync

Pull down on most screens to manually trigger sync.

Sync Status

View sync status:

1. Go to More → Account
2. Check last sync time
3. View any sync issues

Siri Shortcuts

The Settings screen shows Siri tips for the available voice commands. Tap any tip to set up the Siri phrase. A link to the Shortcuts app is also provided for creating custom automations.

See Siri & Shortcuts for details.

Account Settings

Manage your Timesheet account. Access via More → Account.

Profile

• View email and name
• Edit profile information
• Change profile photo

Subscription

• View current plan
• Upgrade or manage subscription
• Access billing information

Sign Out

1. Go to More → Account
2. Scroll to bottom
3. Tap Sign Out
4. Confirm sign out

Offline Data

If you have unsynced data, ensure you're connected before signing out to prevent data loss.

Delete Account

Permanently delete your account:

1. Go to More → Account
2. Tap Delete Account
3. Confirm deletion
4. All data is permanently removed

Backup and Restore

Manual Backup

Export your data regularly:

1. Go to Export
2. Select "All Time" period
3. Export as CSV or Excel
4. Save to Files or cloud storage

Restore from Backup

For account data:

1. Sign in to your account
2. Data syncs automatically
3. All projects and tasks restored

Reset Options

Reset Settings

Reset app settings to defaults:

1. iOS Settings → Timesheet
2. Look for reset option
3. Confirm reset

Clear Local Data

Remove local cache:

1. Delete and reinstall app
2. Sign in to restore data
3. Fresh local database

Data Safety

Always ensure you're signed in and synced before clearing data to prevent loss.