Tags and Rates

Tags and Rates help you organize your work and track earnings accurately. Tags categorize tasks across projects, while rates define how your time translates to income.

Tags Overview

Tags are color-coded labels you can assign to any task. Unlike projects, tags work across your entire workspace, making them perfect for categorizing work by type, priority, or any other dimension.

Common Tag Uses:

• Work types: "Meeting", "Development", "Design", "Admin"
• Priority levels: "Urgent", "Normal", "Low Priority"
• Clients: "Client A", "Client B" (for multi-client projects)
• Status: "Review Needed", "Blocked", "In Progress"

Creating Tags

Step by Step

1. Go to Settings → Tags
2. Tap the + button
3. Enter a tag name
4. Choose a color
5. Tap Save

Tag Properties

Property	Description
Name	Descriptive label (e.g., "Meeting")
Color	Visual identifier in lists and charts
Team	Share with team members (Pro)

Choosing Colors

Select colors strategically:

• Consistent meanings - Red for urgent, green for complete
• Visual distinction - Different colors for different categories
• Brand alignment - Match client or project colors

Using Tags

Assign to Tasks

When creating or editing a task:

1. Tap Add tags field
2. Select one or multiple tags
3. Tags appear as colored chips
4. Remove by tapping the X on a tag

Tags on Running Timer

Add tags while tracking:

1. With timer running, tap the edit icon
2. Select Add tags
3. Choose your tags
4. Continue tracking

Filter by Tags

Find tagged tasks quickly:

1. Open the Task List
2. Tap the filter bar
3. Select Tags filter
4. Choose one or more tags
5. View only matching tasks

Multiple Tags

Tasks can have multiple tags. Use combinations like "Meeting" + "Client A" for precise categorization.

Tag Statistics

View time distribution by tags in Statistics:

1. Open Statistics
2. Find the Tags chart
3. See time spent per tag
4. Identify where effort is concentrated

Insights from Tag Stats:

• How much time goes to meetings
• Development vs. admin ratio
• Client-specific time allocation

Managing Tags

Edit a Tag

1. Go to Settings → Tags
2. Tap the tag to edit
3. Modify name or color
4. Save changes

Changes apply to all tasks with that tag.

Archive a Tag

For tags you no longer use:

1. Go to Settings → Tags
2. Swipe left on the tag
3. Tap Archive

Archived Tag Behavior:

• Hidden from tag picker
• Historical data preserved
• Can be unarchived later
• Existing tasks keep the tag

Delete a Tag

Permanently remove a tag:

1. Go to Settings → Tags
2. Swipe right on the tag
3. Tap Delete
4. Confirm deletion

Deletion Impact

Deleting a tag removes it from ALL tasks, past and present. Consider archiving instead to preserve historical categorization.

Team Tags

Pro Feature

Team tags require a Pro subscription with Teams enabled.

Share tags across your team for consistency:

Personal vs Team Tags

Type	Visibility	Use Case
Personal	Only you	Individual categorization
Team	All team members	Consistent team reporting

Creating Team Tags (Admin)

1. Go to Settings → Tags
2. Tap + to create
3. Enable Team Tag
4. Select the team
5. Save

Team members see the tag immediately.

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Rates Overview

Rates modify how your tracked time converts to earnings by applying multipliers and extras to your project's base hourly salary.

How Rates Work:

• Each project has a Salary/Hour (base rate, e.g., $50/hour)
• Rates apply a Factor (multiplier) and optional Extra (fixed addition)
• Task earnings = Hours × (Project Salary × Factor) + Extra

Rate Use Cases:

• Standard work (factor 1.0)
• Overtime (factor 1.5)
• Weekend/holiday work (factor 2.0)
• Discounted rates (factor 0.5)
• Travel/per diem additions (extra amount)

Creating Rates

Step by Step

1. Go to Settings → Rates
2. Tap the + button
3. Configure rate properties
4. Tap Save

Rate Properties

Property	Description	Example
Title	Descriptive name	"Standard", "Overtime", "Weekend"
Factor	Multiplier applied to project salary	1.0, 1.5, 2.0
Extra	Fixed amount added per hour	$0, $10, $25
Enabled	Whether rate appears in picker	On/Off
Archived	Hide from picker but preserve	On/Off

Understanding Rate Calculations

Rates multiply the project's base Salary/Hour:

Rate Name	Factor	Extra	Project Salary	Effective Rate
Standard	1.0	$0	$50/h	$50/hour
Overtime	1.5	$0	$50/h	$75/hour
Weekend	2.0	$0	$50/h	$100/hour
Discounted	0.5	$0	$50/h	$25/hour
Night Shift	1.0	$10	$50/h	$60/hour

Key Point: The same rate applied to different projects produces different earnings based on each project's Salary/Hour.

Project Salary Required

For rates to calculate earnings, the project must have a Salary/Hour set. Without a project salary, rate factors have nothing to multiply.

Using Rates

Default Project Rate

Set a default rate for each project:

1. Open a project's settings
2. Find Default Rate
3. Select a rate
4. New tasks use this rate automatically

Apply Rate to Task

When creating or editing a task:

1. Tap the Rate field
2. Select from available rates
3. Earnings calculate automatically

Rate Hierarchy

Rate selection follows this priority:

1. Manually selected rate on task
2. Project default rate
3. No rate (tracks time only)

Viewing Earnings

Your earnings appear throughout the app:

Location	What's Shown
Timer	Running task earnings
Task List	Each task's value
Project Details	Total project earnings
Statistics	Salary charts and totals

Earnings Calculation

Task Earnings = Duration (hours) × (Project Salary × Factor) + (Duration × Extra)

Example:

• Duration: 2.5 hours
• Project Salary: $50/hour
• Rate Factor: 1.5 (overtime)
• Rate Extra: $0
• Earnings: 2.5 × ($50 × 1.5) = 2.5 × $75 = $187.50

Example with Extra:

• Duration: 2.5 hours
• Project Salary: $50/hour
• Rate Factor: 1.0 (standard)
• Rate Extra: $10 (per diem)
• Earnings: 2.5 × ($50 × 1.0) + (2.5 × $10) = $125 + $25 = $150

Managing Rates

Edit a Rate

1. Go to Settings → Rates
2. Tap the rate to edit
3. Modify properties
4. Save changes

Historical Impact

Changing a rate affects how existing tasks display earnings. The new rate applies retroactively to tasks using it.

Archive a Rate

For rates you no longer use:

1. Go to Settings → Rates
2. Swipe left on the rate
3. Tap Archive

Archived rates are hidden but preserved.

Delete a Rate

Permanently remove a rate:

1. Go to Settings → Rates
2. Swipe right on the rate
3. Tap Delete
4. Confirm deletion

Tasks using deleted rates show no earnings.

Team Rates

Pro Feature

Team rates require a Pro subscription with Teams enabled.

Share rates across your team for consistent billing.

Creating Team Rates (Admin)

1. Go to Settings → Rates
2. Tap + to create
3. Enable Team Rate
4. Select the team
5. Configure amount and factor
6. Save

Best Practices

Tag Strategy

1. Keep it simple - 5-10 tags covers most needs
2. Be consistent - Same tag for same work type
3. Use colors meaningfully - Visual patterns help
4. Review regularly - Archive unused tags
5. Document conventions - Share with team

Rate Strategy

1. One rate per client - Use factors for variations
2. Set project defaults - Reduce manual selection
3. Review annually - Update for rate increases
4. Name descriptively - "Acme Corp - Standard" not "Rate 1"
5. Track non-billable - Create a $0 rate for internal work

Getting Started

Start with 3-5 tags and 2-3 rates. Add more as your needs become clear. Over-categorizing early creates confusion.